Email address for association: our advice

Whether for a football club or a humanitarian association, it is not necessary to have professional IT skills or to spend a lot of time creating a club email address! You will simply need your own domain, as well as personalized mailboxes and email addresses for participating association members. The advantage of this approach is that communication becomes clearer, which strengthens the feeling of belonging and the visual identity of the association.

Why is an email address useful for an association?

For their internal and external communication, associations use email addresses. These facilitate discussions, the coordination of important announcements, the introduction of new products, the management of changes or the organization of events, and also allow the exchange of information. A unified email address has many advantages for corresponding with partners, prospects and supporters of the association. When an email address shared within an association is used, for example nomdelassociation@xyzit is then necessary to implement filters to ensure that messages are sent to the right people.

THE personalized email addresses for each member of the association prove to be more effective and practical. Instead of managing your own email server, you can simply create an email address with your own domain. For this, no technical knowledge or programming skills are necessary, and you always benefit from freedom regarding the choice of name and the assignment of email addresses. All you need is a supplier, a customer account, and ideas for your association email name!

What are the advantages of an email address for associations?

For an associative club, an email address represents an easy to set up, safe and secure solution. In addition, it strengthens the visual identity and improves communication. You thus use a professional mailbox for the association and personalized addresses for each member.

Compared to other email providers, an association email address with a provider offers the following advantages:

• Flexible and universal access: Thanks to IMAP technology, an association email address allows you to view your messages from any device or location.
• Free from advertisements: for a small fee for using the domain, you benefit from an inbox without unwanted advertisements, thanks to effective filters set up by the provider.
• Robust threat protection: a trusted provider protects your inbox from spam, malware and phishing by using advanced security technologies to scan emails and detect cyberattacks.
• Archiving of emails in compliance with legal standards: emails are archived securely in data centers in accordance with legal requirements, thus ensuring compliance with standards, in particular records management.
• Personalization and professionalism: whether through the use of a shared address for the association or personalized addresses for its members, an individualized email address reinforces the seriousness, originality and credibility of the association.

Email Account for Clubs : easy configuration of an email address for your association

Configuring an email for your association is fast And does not require special skills. Although the precise steps may differ depending on the vendor selected, the process generally follows the following outline:

Find the desired domain

It is crucial to choose a relevant and easy-to-remember domain for your association's address. A good provider generally offers TLDs (Top-Level Domains) important for domain registration, including gTLDs (generic Top-Level Domains) such as .Fr, .com, .netas well as .org, .blog And .web. The gTLD often used by associations, .clubis also an option.

In terms of creativity, your email address could be membre@votreassociation.com or to specify further, nomdevotreassociation@activitedelassociation.club.

Another important aspect concerns country-specific domains, or ccTLDs. A domain extension such as .Fr, .ch Or .be immediately indicates the country of origin of the domain and email address. Depending on whether your association operates internationally or primarily within a country, it would be wise to choose an appropriate domain from the ccTLD list.

Choose a rate adapted to your needs

Email domain providers adapt their pricing models as needed. Thus, small associations require less mailboxes and storage space than large associations active internationally. You will therefore find affordable rates and customized for the desired number of mailboxes, also including storage space for all association members.

Configure a personalized email for association

After registering the domain and choosing the price, you create email addresses, each with its own mailbox and secured by a password. Each member receives a personalized email address linked to the association, protected by a unique password. You can also configure additional options such as email forwarding, spam filters, and white and black lists.

Configure an email address for association with IONOS

With IONOS you can quickly and easily configure an email address adapted to your needs for your association. The process is simplified by a modular system, which helps you easily choose the domain and pricing plan that suits you.

With the following instructions for configuration at IONOSyou obtain a professional and attractive email address for your association club:

Step 1: Register the domain

Obtaining a clean domain is the first step towards creating a professional email for an association. You can acquire this domain through different providers or directly through the IONOS email pack ! To check the availability of the domain you want, simply use our free domain checker. This tool informs you of domains already assigned, the availability of your preferred domain, or available alternatives.

Step 2: configure association messaging

After choosing and registering the domain, it is time to configure the association's email address. To do this, log in to IONOS customer account with your credentials. Next, go to the “Email” category and opt for the corresponding email product suited to your needs, for example “Email Basic”.

Step 3: create the email account

Now go to “Create a new email address”. Then fill in the following fields:

• E-mail : here define the local part that must be placed before the @ symbol in the email address.
• @: select the domain of your choice.
• Password : enter a secure password for your email address.

Under “Add a redirect destination”, you also have the option to enter a transfer for incoming messages to a maximum of ten addresses. Against payment, you can also reserve security functions such as email archiving or antivirus protection. You complete the configuration by clicking on the “Save” button.

Step 4: Add other email addresses

To create under your email domain other email addresses for members of the association, go to “Create another email address”. If you need other separate domains for professional email addresses, you can even reserve additional domains at any time with IONOS!